Administrative Assistant

Job Description – Administrative Assistant
Part-time 20 - 25 hours per week
Pay Salary – $24- 26 hours per fortnight
3 – 4 Days a week
We are looking for an administration assistant with a can-do attitude to assist our Team.

ROLES & RESPONSIBILITIES :
• Office coordination: You will be responsible for maintaining calendar for all employees & Director of the company. Daily Invoicing for the client. Managing inventory, document preparation. Will be responsible for managing incoming & outgoing calls. Website and social media content management. Maintaining databases and organizing files as well as encapsulate minutes of meeting with client and employees. Interacting with client regarding work related on daily basis. Exchange of emails. Assist with incident reporting and support site teams with audits and H&S processes. Assist with managing the company’s digital presence, including website updates and social media activity. To manage company sales portal and to bring more sales through the portal.

HR support: You will assist with new employee inductions, manage leave requests, review timesheets, and handle basic day-to-day HR tasks to support the smooth running of the HR function.

Accounts: You will provide support with some account’s functionalities & support invoicing to the client. Reconcile accounts of the company.

Ad hoc admin tasks: You will be involved in various administrative duties such as filing, scanning, photocopying, and typing, as needed to support the efficient functioning of the office.

Employee Engagement: Interaction with employees to have a good rapport on daily basis.

This role will be unique with the blend of all office functions providing diverse role and engaging work experience.

SKILLS & ATTRIBUTES:

• Intermediate/ Advanced MS Office Suite.
• Ability to build good relation and maintain relationship with the client on daily basis.
• Organisation, time management and problem-solving skills.
• Quick Learner and able to take ownership of the position
• Administrative and customer service skills.

QUALIFICATIONS AND EXPERIENCE:
• Previous experience within an office environment / administration experience or any certificate / not essential for certificate as full training will be provided.
• Strong written and verbal communication skills.
• Some experience or interest in marketing, design, or content creation is desirable
• Experience in working with the Renovation company which is advantageous but not essential

WHAT'S IN IT FOR YOU:
• More hours will be provided if have the ability to take responsibility
• Lead from part time to full time role
• Opportunity to learn and grow
• Friendly work environment
• Immediate start